Overview Transactions Benefit Senario Show centralized dealer data Change dealer data via transaction Generate dealer reports Solution Concept Diagram 1 - Centralized Communication Dealer Database Management Tool enables all users view centeralized dealer data and check current transaction status changing dealer data. Solution Concept Diagram 2 - How system works (Mouse over on an image to view description or read below.)   Dealer Database Management Tool enables all users view centeralized dealer data and check current transaction status changing dealer data. Users: A user can be one of the person on the transaction process, manager or administrator. System defines all users job function and assign related role and access right. Role based security is applied to all users. The users only see what are allowed to see. Security is top concern of our system. Changes Data: Dealer data is changed through transactions. Dealer data means small as phone number change to owners structure, dealer buy/Sell, dealer renewal, and all related dealer data. The system takes care of not only dealer data, but also all related leagal and attached documents electronically. Transaction Approval Process: Changing dealer database is communication between your corporate and dealers. Buy/Sell, Ownership change, Renewal, and etc, those actions cause the change of dealer database. These changes requires approval process. The system define this process 'Transaction'. The system controls the approval process and let all authorized users monitor the status of the transaction. The workflow engine,part of the system, supports transactions process. Begin Step: A transaction begins. The system defines roles who can trigger for each transaction and relationships between the transactions. Some transactions cannot be triggered while certain transactions are on process. An ownership change could affect on several dealers. The system takes care of the logics. First User Step: A user on first step of a transaction. User may input data, forward to next step, abort, delete or etc. All the relationship between actions and transactions are configurable. A User: A user on a step of a transaction. User may input data, forward to next step, approve, abort, delete or etc. All the relationship between actions and transactions are configurable. Users: A user on a step of a transaction. There will be many other steps. The steps are designed easily and graphically by Workflow designer whic is part of workflow engine. End Step: When the last step is completed, the change is affected to dealer database and the change history remains on archive. Fax/Scanner: The system provides integrated fax and scanner functionality. It generates fax cover for a transaction, attaches it to the transaction. You can scan and attach documents and images directly from the system. The system provides various interfaces to your existing working environment. Legal/Related Documents: Most of dealer transactions require a lot of legal or related documents. The system manages all those documents and generates automatically along with a transaction. The system controls the transaction and the generated documents throughout the workflow process. Workflow Engine: Workflow Engine is key component supporting approval process of transactions. Our workflow engine is specially designed to handle dealer/franchise transactions. We are the best company on business workflow engine component. Generates Reports: Generating reports is one the biggest parts of the sytem. The system provides almost every kinds of reports you need to understand current dealers' status in different aspects and formats. It supports many different report formats and convertion between those formats. The performance related reports are generated from the colleague system, Dealer Report Card. Reports: Dealership Database Management Tool supports the most current office related document formats, such as Microsoft Word, Excel, Powerpoint, PDF, graphics, IBM Lotus documents and etc. The system supports rich set of graphic reports. You don't need to give up existing familiar applications. The system works along with your existing environment very smoothly. View Current Dealer Information: The system gives you one interface you can view all current information of dealers. The system links all documents and data related to dealers together into one ceteralized database. Dealer Database: Ceneralized dealer database. All dealer related information locates on the database. We help you with builing centralized dealer database from various disperated sources, such as main frame, other legacy or current database, excel files, text files.  Transaction Concept Transaction is the approval process for changing dealer database and communication between your corporate and dealers.  Sample Transactions New Dealer Activation Openning new dealer. Adding new dealer's information to dealer database. Dealer Renewal Renewal of Dealer’s Automobile Sales and Service Agreement. Owner Holding Company Change Changes the ownership of an existing holding co. of a dealership. Buy/Sell  100% ownership transfer via asset purchase. New dealer code will be issued. Majority Ownership Transfer Interest Ownership transfer resulting in new majority (more than 50%) ownership. Minority Ownership Transfer Interest Ownership transfer resulting in no change to current majority ownership. Complete Ownership Transfer Interest 100% ownership transfer via stock purchase. No new dealer code issued. Ownership Transfer Business Creation of a new dealership legal entity to replace the current entity (i.e. from a corporation to an LLC). Relocation Provides preliminary or final approval for the relocation of a dealership. Change Additional Prod. Line Removes an existing additional franchise for dual dealers. Can also be used to add an additional franchise to an existing dealer. Existing Facility Action Changes the divisions' facility sq. ft. and other franchise facility min.req for dual dealer. Updates location info (i.e. cross st. frontage, etc.), lease info (lessor name, monthly rent, etc.) and the addition of an off-site locations. Legal Name Change Changes only the name of the existing dealership legal entity. The entity structure or type does not change. DBA Name Change Changes the DBA (Doing Business As) of a(n) Honda/Acura Dealership. Dealer Principle Change Changes the current Dealer Principal. Dealer Manager Change Changes the current Dealership Manager. Corporate Officer Change Changes the corporate officers (i.e. President, Secretary, etc.) of a dealership. Succession Creation of designated Successor Owner. Each owner may designate a single Successor to his/her ownership interest. Death Of Owner Creates a letter acknowledging the death of an owner and resulting ownership change. An ownership change transaction will need to be created to address the actual change in ownership. Mailing Address Change Creation of a new mailing and/or billing address for a dealership. Physical Address Change Updates the address (including mailing and billing) of a dealership without a physical move (i.e. city changes the street name, but the dealership doesn’t physically relocate). Telephone Change Changes the telephone number for a dealership. Fax Change Changes the fax number for a dealership. Voluntary Resignation Recognizes the resignation of an existing dealer.  Sample transaction workflow steps Design transactions' approval steps using graphical editing tool, DLSBPM Workflow Designer application, which is part of Dealer Database Management Tool. Tangible Benefits : Saving Hours / Money Total number of transactions per year X Hours of saving per transaction (5 ~ 40+ hours saving : Phone number change ~ Buy/Sell) X Number of your dealers + Mailing / Handling cost + Happy Work Saving Cost~ = AMAZING COST SAVING Contact us to find out how much you can save! Intangible Benefits Be able to track and control transaction status Centralize dealer information and be able to generate reports and legal documents Standardize the approval process and legal documentation Records history of dealership changes Serves as foundation system for other applications  Typical Transaction Process and How Our System Improve - Delay, High Cost, Uncertainty (Mouse over on the image to view description or read below.) Our system solves all these problems perfectly! Doesn't know the status, how long it takes, when it finishes. How come it takes so long to finish one transaction? And nobody knows when it can be done and where is current status! We have to find out better way!!   Our system solves.. Dealer Database Management Tool enables you to view current status of transaction. Authorized users can check who is working on which transactions. You can send message or discuss about the transaction with built-in bulletin board. Many current and potential problems increase process time. It takes 1 to 6 months to finish a transaction. Even simple transaction such as phone number change takes weeks. We need a system speed up our transaction to save time/cost!   Our system solves.. Dealer Database Management Tool handles transaction about 52 times fater than typical transaction (based on the statistics of our clients). Imagine how much transactions cost you per year There is too much wasting cost handling transactions. Time is money. Also if we help new dealers open early with fast transaction it saves big cost and helps sales increase! We need new system!   Our system solves.. Dealer Database Management Tool saves millions dollars per year. Imagine that you can open dealers earlier using our system. As time goes and number of dealers inclease, you save more cost than you may imagine. Changing occurs all the time and you have to redo the work. Oh not again. Another changes.. It's already 10 times changing documents. I have to print and envelop documents again.   Our system solves.. Dealer Database Management Tool generates all legal and related documents after populating all neccessary data. If any change occurs, you just click a button to generate documents. Some transaction requries hundreds pages of documents. Our system takes care of it. You may loose important documents and the transaction starts over. Oh~~No!!! Not again~. I lost Renewal Documents. I have to fill out all again. What should I say to my boss....   Our system solves.. Dealer Database Management Tool keeps documents on the server and back-ups. All documents are attached to each transactions. You will never loose documents again. Difficult to find out who is holding documents. 1. Did you send Buy/Sell transaction documents for the dealer? 2. Yes, I sent 3 weeks ago. 1. 3 weeks?? But, I haven’t got it yet!! Who is holding it?   Our system solves.. Dealer Database Management Tool shows the status of transactions and all steps. You don't need to call anyone. Login to the system and check all status. Documents may sleep left under the someone's desk.   Our system solves.. Dealer Database Management Tool alerts you to do your work. When an item is added to your to do list, the system alert you. Even when you forgot to do it, it alerts you over and over until you finish it. Also, your boss or next step user can be alerted in case of any delay. Our system is highly configurable to fit all possible cases. Absense of the person on charge causes another delay I‘m on vacation for 2 weeks. I told Jack to handle my jobs. Don’t even think about calling me. I cannot answer phone.   Our system solves.. Dealer Database Management Tool enables you to delegate your works to other person and all the work will appears on the delegate's to do list. Also, alert system works against the person. Delegation is now taken care of systemically. Urgent! You may find out who's holding it, but it's already late. Where does transaction go? Documents should be on my desk weeks ago! How come nobody knows where it is!!!!   Our system solves.. Dealer Database Management Tool guarantees that this situation never occurs. You can view the status of transactions. You can check each single step and data changes of the transaction. People may forget and make a mistake, it causes another delay. Oh no~ I forgot to process the transaction last week. My boss told me it’s very important and urgent! I wish we have task alarm alert system!!   Our system solves.. Dealer Database Management Tool alerts you and related people to do your work on your to do list. You can not be forgotten. Next step or other users related knows who is delaying and how long. Transaction delay cannot be happened.   Dealer Database Management Tool - Fast, Minimum Cost, Reliable Transaction Dealer Database Management Tool enables all users view centeralized dealer data and check current transaction status changing dealer data. This is a sample senario showing you how we build your system  System Preparation  Create Centeralized Dealer Database We collect all disparated data and build centeralized dealer database. DDM Data Input Moduel enable you to input neccessary data into the system.  Adding Legal/Related Transaction Document Templates Legal/related transaction documents are added to the system. When a transaction is created, the system populates data to the related templates and attaches the documents to the transaction.     Please request a demo or contact us for more detail.